Time Zone Meeting Planner

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Meeting Planner

Find a time that works across time zones and share one link that shows everyone the meeting in their own local time.

How to plan a meeting across time zones

Set your time zone, the date and time, and how long the meeting will run. Add the cities of everyone attending, and the planner shows the start and end time in each location at a glance. It also detects the viewer’s own zone and highlights it as "Your time".

Share one link with everyone

Copy the share link and send it to your attendees. The meeting details travel in the link itself, so when someone opens it, they see the exact same meeting converted into their own local time, along with a live countdown to the start.

Make a shareable banner

Pick a background image or color and the planner builds a clean banner using your meeting title, with the time and date baked in. The banner choice is saved in the link too, so it looks the same for everyone you send it to. Use the big-screen button to display it full screen on a monitor or projector before a session starts.

Daylight saving is handled for you

The planner uses each region’s current daylight saving rules for the chosen date, so nobody shows up an hour early or late. Weekends and offsets update automatically as you change the date.

Frequently asked questions

Do attendees need an account to view the meeting?

No. Anyone can open the shared link and instantly see the meeting time converted to their own time zone, with no sign-up required.

How does the countdown work?

The countdown compares the meeting start with the current time and updates live, so viewers always know how long until it begins.

Can I plan a meeting for a future date?

Yes. Pick any date and time. The planner applies the correct time zone offsets and daylight saving rules for that specific date.

Can I display the meeting on a big screen?

Yes. Build a banner with a background image and your own text, then use the big-screen button to show it full screen on a monitor or projector, with the time and date clearly visible.